How to Record a Video Interview

Photo of a woman recording at her desk recording a one-way video interview

Video interviews have become a powerful tool for streamlining the hiring process. As recruiters navigate the challenges of connecting with talent across the globe, understanding how to record a video interview has become crucial to communicating information and building relationships.

Building the framework for an effective talent acquisition process to compete in today’s dynamic workforce begins with a fundamental decision: understanding the type of video interview to conduct.

Whether opting for a one-way video interview, where candidates respond to pre-recorded questions, or a live video interview conducted in real-time, each approach offers unique advantages and considerations. This article delves into the intricacies of both formats, providing insights and best practices to empower recruiters in orchestrating seamless and impactful video interviews.

Table of contents

How to record a video interview

Key Takeaways

  • Mastering best practices in recording live video interviews is essential for recruiters to efficiently and effectively assess candidates.
  • Ensuring a stable internet connection and creating a professional backdrop, enhances the candidate experience and positively reflects the organization’s brand and culture, while structured interview processes promote fairness and consistency in evaluations, leading to more informed hiring decisions.
  • Dedicated video interviewing solutions tailored for hiring purposes streamline evaluation methods, facilitate seamless collaboration between recruiters and hiring managers, and ensure technical reliability, ultimately enhancing the overall efficiency and effectiveness of the recruitment process.

How to record a live video interview

For recruiters, mastering best practices in recording live video interviews is crucial to conducting efficient and effective candidate assessments. Unlike traditional in-person interviews, live video interviews present unique challenges and opportunities, requiring careful preparation and execution.

Adhering to best practices, from ensuring a stable internet connection to creating a professional backdrop, enhances the candidate experience and positively reflects the organization’s brand and culture. Additionally, adopting structured processes for live video interviews promotes fairness and consistency in the evaluation process, ultimately leading to more informed hiring decisions.

By embracing best practices, recruiters can harness the full potential of live video interviews to identify top talent and build high-performing teams.

Best practices for video interview recording

Success in how to record an interview relies on the steps you take to prepare your equipment and the interview space. Here’s a checklist of essential steps that will become natural as you master how to record a video interview: 

1. Make scheduling easy

Leveraging interview scheduling tools can simplify the scheduling process for candidates. These platforms automate booking, send calendar invitations, and may even send SMS reminders, streamlining the logistics for everyone.

2. Reduce no-shows

Prioritize communication by contacting candidates before the live video interview to confirm the date and time. This proactive approach reduces the likelihood of no-shows and promotes punctuality and professionalism.

3. Check your camera and microphone

Check the functionality of your webcam and microphone before interview video production to ensure seamless technical setup. If this is your first time using the platform, conduct a test run with a colleague to troubleshoot any potential issues.

4. Determine the best recording location

Carefully select the live video interview location to optimize the recording environment. Consider lighting, noise levels, background, and potential distractions to create a professional atmosphere.

5. Run a speed test on your internet connection

Minimize the chance for uninterrupted connectivity by conducting a speed test on your internet connection to the interview. This ensures a strong signal and minimizes the risk of disruptions during the conversation.

6. Prepare your live video interview questions beforehand

Enhance efficiency and fairness by preparing a list of structured interview questions in advance. This approach keeps the interview on track while providing all candidates an equal opportunity to showcase their skills and experiences.

7. Have a backup recording plan

Mitigate technical challenges by having a backup device readily available. In an internet outage, be prepared to switch to an alternative device, such as a mobile phone or tablet with access to mobile data or hotspot, to maintain continuity and reliability throughout the interview process.

How to record a live video interview (examples from different platforms)

Record a live video interview on Zoom

Recording a live video interview on Zoom is straightforward and likely to be recognizable for recruiters and candidates. To begin, you schedule the interview using Zoom’s scheduling feature. This feature automatically generates a meeting link that can be sent to candidates directly through the platform, calendar invite, or email. 

Before the interview, it is important to conduct a test run to ensure your webcam, microphone, and internet connection are working optimally. Once the interview starts, you must navigate to the Zoom toolbar and click the “Record” button to initiate the video interview recording. 

Throughout the interview, it’s best practice to maintain eye contact with the camera and engage with the candidate as you would in a face-to-face setting. Once the interview concludes, you stop the recording by clicking the “Stop Recording” button. 

Afterward, Zoom automatically saves the recording to your local device, where you can review, edit, and share it as needed. By following these steps, recruiters can leverage Zoom’s user-friendly interface to conduct and record live video interviews easily and professionally.

Record a live video interview on Google Meet

Recording a live video interview on Google Meet is a streamlined process. The platform is designed to facilitate efficient communication and collaboration for teams and can also be used to connect with candidates. 

Simply schedule the interview using Google Calendar and include the Google Meet link. Of course, before the interview, you should test-run your equipment and internet connection.

Once the interview begins, click on the “More options” (three dots) menu and select “Record Meeting” to initiate the recording. Throughout the interview, engage with the candidate naturally while maintaining professionalism. 

After concluding the interview, stop the recording by clicking on the “More options” menu and selecting “Stop Recording.” Google Meet automatically saves the recording to your Google Drive, where you can access, share, and review it as needed. 

With Google Meet’s intuitive interface and seamless integration with other Google Workspace tools, recruiters can record and share live video interviews.

Record a live video interview on Microsoft Teams

How to record a video interview on Microsoft Teams is similar to the live video conferencing platforms mentioned above – it enables collaboration and communication. To invite candidates to a live video interview, you simply schedule the interview using the Teams Calendar feature and ensure that the interview link is included. 

Again, don’t forget ahead of every interview, you’ll want to conduct a quick test to verify that your webcam, microphone, and internet connection are functioning properly. Once the interview starts, click on the three dots (ellipsis) menu and select “Start recording” to initiate the recording. 

Throughout the interview, engage with the candidate naturally while maintaining professionalism. Upon concluding the interview, click on the same three dots menu and select “Stop recording” to end the recording. Microsoft Teams automatically saves the recording to the cloud, where it can be accessed, shared, and reviewed as needed. 

With its user-friendly interface and seamless integration with other Microsoft Office tools, recording live video interviews on Teams creates a smooth and professional experience.

Record a live video interview on Spark Hire

Recording a live video interview on Spark Hire is a streamlined process to optimize the recruitment experience for both recruiters and candidates. To initiate the process, log in to your Spark Hire account and navigate to the interview section through your admin dashboard.

From there, schedule a live video interview session with the candidate and send them the interview link directly through the platform or via your email with a unique link.

Conduct a quick test to ensure that your webcam, microphone, and internet connection function optimally. Spark Hire’s user-friendly platform offers a unique testing feature that provides feedback on your internet speed and allows you to test and adjust your camera settings for the best video quality.

If you have any problems, you can access the Spark Hire Customer Support team to help troubleshoot connectivity issues and ensure you’re interview-ready before connecting with top talent.

Once the Spark Hire live video interview begins, click the “Start Interview” button to initiate the recording automatically.  

Engage with the candidate naturally throughout the interview, focusing on professionalism and rapport-building. After concluding the interview, simply click the “End Interview” button to stop the recording. Spark Hire automatically saves the live video interview recording to your account, where you can review, share, evaluate, and collect feedback at your convenience. 

With its intuitive interface and dedicated features for recruitment purposes, Spark Hire’s video interview software simplifies the recording of live video interviews, facilitating efficient and effective candidate assessments.

Why is virtual interview software the best way to record your live video interview?

Utilizing a dedicated video interviewing solution tailored for hiring purposes provides an array of functionalities specifically designed to enhance the live video interview process. These features streamline evaluation methods. They enable recruiters to collaborate seamlessly with hiring managers and efficiently assess completed interviews, ultimately leading to more informed hiring decisions.

With a purpose-built video interviewing solution, recruiters can easily organize interview questions in advance, ensuring a structured and focused live video interview experience. This capability helps recruiters stay on track during the interview, guiding the conversation effectively and maximizing the use of time with candidates.

By leveraging a dedicated live video interview solution, recruiters can brand the candidate experience, creating a professional and cohesive interview environment. Customizable features allow recruiters to incorporate branding elements that reflect the organization’s identity, enhancing the overall impression for candidates and reinforcing the employer brand.

Video interviewing platforms like Spark Hire offer integrated interview scheduling software, simplifying the coordination process and eliminating the need for extensive back-and-forth communication with candidates. This streamlines scheduling efforts, saving time for recruiters and candidates ensuring a smoother and more efficient interview process.

Opting for the best video interview software solution, like Spark Hire, provides recruiters and candidates with comprehensive technical support. This ensures that any technical issues or concerns arising during the interview process can be promptly addressed, minimizing disruptions and facilitating a seamless and positive experience for all parties involved.

How to record a one-way video interview

While recording a one-way video interview primarily falls within the candidate’s realm of responsibility, recruiters must uphold best practices to ensure a positive recording experience. 

Candidates must effectively prepare and deliver responses to showcase their qualifications and suitability for the role. However, recruiters play a pivotal role in setting the stage for success by providing clear instructions, ensuring technical reliability, and maintaining fairness throughout the process.

By adhering to best practices, such as offering detailed interview format guidance, providing adequate preparation time, and facilitating a user-friendly platform, recruiters can create an environment conducive to candidate success.

Additionally, addressing any technical issues promptly and offering support as needed demonstrates a commitment to professionalism and candidate satisfaction.

Ultimately, while candidates are responsible for recording their responses, the recruiter must establish a positive and equitable framework for how to record a video interview for all participants.

When to use a pre-recorded video interview

One-way video interviews are a valuable tool for recruiters in various stages of the hiring process. They are instrumental when screening a large number of candidates for a position, allowing recruiters to review candidates’ responses efficiently at their convenience.

One-way video interviews can also be beneficial when scheduling conflicts make coordinating live interviews or interviewing candidates from different time zones challenging. Additionally, they provide a standardized platform for evaluating candidates based on their responses to specific questions, ensuring consistency in the assessment process. 

One-way video interviews can help recruiters gain insights into candidates’ communication skills, professionalism, and ability to think on their feet, providing valuable information for shortlisting candidates for further consideration.

Overall, incorporating one-way video interviews into the recruitment process can save time, streamline candidate screening, and facilitate more informed hiring decisions.

How candidates record their one-way video interview

When candidates participate in a one-way video interview, they typically undergo a structured process that involves several steps:

Invitation: The hiring organization invites candidates to complete a one-way video interview. This invitation usually includes instructions on how to access the interview platform, deadlines for completion, and any specific guidelines or requirements for the interview.

Preparation: Candidates typically have some time to prepare before recording their responses. They may be provided with information about the questions they will be asked or given the opportunity to review the job description and company details to tailor their responses accordingly. Candidates may also choose a suitable location for recording, ensuring minimal distractions and appropriate lighting and background.

Recording: Once prepared, candidates begin the recording process. They visit the interview platform and access a series of questions. Candidates have a set amount of time to read the question, gather their thoughts, and record their responses to each question. 

Submission: After recording their responses to all the questions, candidates submit their completed one-way video interview. Depending on the platform features and employer preferences, candidates may have the option to review and re-record responses before submitting them. Many recruiters use this feature to ensure candidates have the opportunity to present their best response for consideration.

Advice to give candidates recording a one-way video interview

Recruiters should offer the following advice to candidates before recording a one-way video interview:

  1. Prepare thoroughly: Encourage candidates to familiarize themselves with how to record a remote video interview, the job description, and company culture, and practice responding to common interview questions. Preparation is vital in presenting themselves confidently and effectively.
  2. Choose a suitable location: Advise candidates to select a quiet, well-lit space with minimal distractions for recording their video interview. A neutral background and good lighting can enhance their presentation and professionalism.
  3. Test equipment and internet connection: Remind candidates to check their webcam, microphone, and internet connection before recording. Ensuring technical reliability will help avoid interruptions and ensure clear communication during the interview.
  4. Dress appropriately: Recommend that candidates dress as they would for an in-person interview, presenting themselves in professional attire. This helps create a positive first impression and demonstrates their seriousness about the opportunity.
  5. Practice time management: Encourage candidates to manage their time wisely during the interview, allocating sufficient time to read each question, formulate their responses, and record them within the allotted time frame. Practicing with time constraints can help them deliver concise and focused answers.
  6. Be authentic and confident: Emphasize the importance of authenticity and confidence in their responses. Share tips for what to say in a video introduction interview recording if you’re looking for specific criteria or want to include fun icebreakers. Encourage candidates to speak naturally, maintain eye contact with the camera, and showcase their unique skills and experiences.
  7. Review instructions carefully: Ensure candidates understand the instructions provided for the one-way video interview, including the number of questions, time limits for each response, and any specific guidelines for recording and submission.
  8. Test the platform: If possible, advise candidates to familiarize themselves with how to film an interview on the platform beforehand by exploring its features and conducting practice runs. This can help alleviate any technical concerns and ensure a smooth recording experience.

By providing candidates with these tips and guidance, recruiters can help them feel more prepared and confident when recording their one-way video interviews, ultimately facilitating a more successful and positive experience for both parties.


How do you start a video interview as a hiring manager?

As a hiring manager, begin a video interview by greeting the candidate warmly and confirming audio and video functionality. Briefly outline the interview structure and set expectations. Establish rapport by engaging in small talk before transitioning to the interview questions, maintaining professionalism and attentiveness throughout the process.

How many questions should there be in a pre-recorded interview?

In a pre-recorded interview, typically aim for 5 to 7 questions. This ensures a thorough assessment of candidates while keeping the process concise and manageable. Each question should be carefully crafted to elicit relevant insights into the candidate’s skills, experience, and fit for the role.

Thinking about using recorded video interviews in your hiring process?

Watch or join a weekly webinar to see Spark Hire’s video interview software in action.

Composite image of features from Spark Hire Video Interview platform

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