Why You Need an ATS – 8 Applicant Tracking System Benefits

two women looking at the benefits of an ats together in an office

Staying organized and efficient is crucial for talent acquisition teams as you navigate through a myriad of responsibilities. The demands on recruiters and hiring managers can be overwhelming, from sourcing candidates through various channels to managing intricate interview processes. 

An applicant tracking system (ATS) is a valuable solution that tackles the common hurdles faced in the end-to-end recruitment process. An ATS optimizes talent acquisition’s overall efficiency and effectiveness by streamlining the hiring process, enhancing communication among team members, and centralizing candidate data. 

Let’s delve into some key applicant tracking system benefits:

Table of contents

Benefits of an applicant tracking system

Key Takeaways

  • Simplify the process of posting job positions across multiple job boards with a single click, saving time and reducing manual effort.
  • Keep your career page always current by automatically listing job postings, ensuring top talent sees up-to-date opportunities without the need for manual updates.
  • Quickly review resumes and conduct initial screenings using tools like one-way video interviews to manage high volumes of applications more effectively.
  • Utilize built-in interview scheduling features to connect calendars and find mutual availability, significantly reducing the time taken to coordinate interviews and speeding up the hiring process.

Why use an applicant tracking system? 8 key ATS benefits for recruiters and employers

What is ATS? An Applicant Tracking System (ATS) is software that simplifies and automates recruitment tasks for HR professionals. It manages the hiring process seamlessly, from posting job openings and sourcing candidates to monitoring applications and coordinating interviews. Here’s a breakdown of some applicant tracking system benefits your team should tap into: 

1. Streamlined Job Posting

Recruiters often spend significant time manually posting job positions across various job boards, which can be tedious and error-prone. An Applicant Tracking System (ATS) simplifies and automates this process, allowing recruiters to effortlessly distribute job postings to multiple job boards with just one click. This automation saves time and ensures job listings are consistent and accurate across different platforms.

Furthermore, the ATS collects and consolidates all applicant data from these job boards, providing recruiters with a centralized dashboard to efficiently manage and track candidates throughout the hiring process. By eliminating manual organization and the need for constant email communication, recruiters can focus more on evaluating and engaging with potential candidates to build a stronger talent pool.

2. Automated Career Page Updates

Keeping your career page up to date is a critical aspect of attracting and retaining top talent. By utilizing an Applicant Tracking System (ATS), job postings are automatically populated on your website, guaranteeing that your career page remains current at all times. This automated process eliminates the manual effort required to update job listings whenever a position becomes available or is filled, streamlining the recruitment process and enhancing the candidate experience.

3. Efficient Candidate Screening

Drowning in a sea of applications and candidate submissions can seriously slow down your hiring process. Applicant tracking system benefits are key in simplifying recruitment by enabling quick resume reviews and decision-making. With features like one-way video interviews for initial screenings, these systems allow asynchronous interactions that help recruiters assess a larger candidate pool in less time. This method boosts efficiency and ensures a thorough candidate evaluation process, resulting in better hiring choices.

4. Simplified Interview Scheduling

Scheduling interviews can often present a logistical nightmare for recruiters and hiring managers. However, with the help of an ATS equipped with applicant tracking system features such as built-in interview scheduling functionality, the process can be streamlined. 

By seamlessly syncing calendars, recruiters and hiring managers can easily identify mutual availability with candidates, making it more convenient for all parties involved. This innovative feature not only simplifies the coordination of interviews but also plays a crucial role in expediting the overall hiring process.

5. Enhanced Candidate Tracking

Maintaining spreadsheets to track candidate status can be time-consuming and susceptible to errors. An Applicant Tracking System (ATS) offers a customizable hiring workflow, giving you the ability to monitor and manage each candidate’s progress in real time. This level of transparency streamlines the hiring process and enhances the overall organization and efficiency of recruitment efforts.

6. Insightful Analytics

Knowing which channels yield the best candidates is crucial for effective sourcing. An Applicant Tracking System (ATS) equipped with a robust analytics dashboard can be a game-changer. By leveraging such a tool, you can pinpoint the most productive channels for candidate acquisition. 

Focus on high-ROI areas to ensure optimal time and resource allocation. Adopting a data-driven approach elevates candidate quality and boosts recruitment efforts’ ROI.

7. Consistent Interviewing

Consistency in your interviewing process is crucial for fair and effective candidate assessment. An ATS provides customizable interview scorecards, offering structure and clarity for all hiring stakeholders. This ensures that interviews follow the same criteria, simplifying candidate evaluation and comparison.

8. Accountability for Hiring Managers

Keeping hiring managers accountable is often one of the biggest challenges in the hiring process. An ATS with a task-based workflow helps hiring managers stay on track by clearly outlining what they must accomplish daily. This accountability ensures that the hiring process moves swiftly and efficiently, reducing the risk of losing top candidates to competitors.

See the benefits of an ATS in action – Paymentology Case Study

An Applicant Tracking System offers a range of solutions that address common recruitment challenges. By automating and streamlining many aspects of the hiring process, an ATS enables talent acquisition professionals to focus on what truly matters – finding and hiring the best candidates. Here’s a look at some of Spark Hire’s applicant tracking system advantages:

  • Streamlined Hiring Process: Paymentology effectively managed a distributed talent acquisition team, ensuring seamless communication and collaboration across different time zones.
  • Enhanced Candidate Experience: The ATS allowed for clear communication of the hiring process to candidates, setting expectations and reducing uncertainty.
  • Comprehensive Candidate Assessment: Paymentology thoroughly evaluated candidates’ skills and cultural fit by utilizing personality profiles and role-specific projects.
  • Efficient Remote Hiring: The system facilitated remote recruitment, enabling Paymentology to access global talent and leverage diverse skill sets from different regions.
  • Improved Quality of Hires: The thorough evaluation process led to higher quality hires, reducing turnover and enhancing team performance.

FAQs

What are the benefits of applicant tracking systems for candidates?

Many of the benefits provided to recruiters by applicant tracking systems also serve candidates. A more organized hiring process translates to a smoother candidate experience. Specific benefits of ATS include:

  • Interview Scheduling: Enabling candidates to book time with recruiters or hiring managers easily shortens the hiring process and avoids back-and-forth communication.
  • Interview Scorecards: The structure that interview scorecards bring to the hiring process creates a more equitable candidate experience.

Should small businesses use ATS?

Small businesses actively hiring should definitely consider using an applicant tracking system. Once an organization is hiring for more than a couple of positions at a time, the need for applicant tracking system benefits becomes apparent. Typically, small businesses don’t have a well-established talent acquisition function so an applicant tracking system can provide significant help to a lean recruiting operation.

How does an ATS help with compliance?

An ATS helps with compliance by maintaining records of all recruitment activities, ensuring non-discriminatory hiring practices, and providing audit trails. This helps organizations adhere to local, national, and international hiring regulations.

Features of Spark Hire's Applicant Tracking System

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700+ customers love Spark Hire’s ATS for driving recruitment efficiencies, holding hiring managers accountable, and making data-driven decisions.

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