ATS Advantages: Why Spark Hire’s Applicant Tracking System is the Right Choice

ATS Integration: Exploring Your Current Setup

Spark Hire’s ATS is built to integrate seamlessly with our video interviewing and talent assessment functionalities, offering a unique advantage for existing users by consolidating hiring activities into one cohesive, efficient platform.

No matter your current setup, there’s never been a better time to switch to Spark Hire’s ATS. Keep reading for a detailed walkthrough of several ATS setup scenarios so you can discover how Spark Hire’s ATS will most effectively benefit you.

Feel free to jump to the section that best describes your situation.

1. I don’t currently use an ATS.
2. I use an ATS solution that is not integrated with Spark Hire.
3. I use an ATS solution that is integrated with Spark Hire.

Trust us, by the end of this article, you’ll learn how and why Spark Hire’s ATS makes a transformative difference in each scenario including less manual work, more accurate candidate data, and ultimately better business outcomes. 

Ready to learn more? Let’s dive in.

1. Spark Hire’s ATS: For Businesses Without an Existing Solution

While each of Spark Hire’s software including our talent assessment tool, reference check software, video interviewing, and more, are vital to your hiring process, if you’re lacking a formal ATS, you’re likely still handling essential hiring tasks manually. 

You might be posting job ads individually on job boards like Indeed or LinkedIn, monitoring email inboxes for resumes, or keeping track of candidates on a web of spreadsheets if not all of the above. This patchwork approach is time-consuming and leaves plenty of room for human error.

Recent studies, conducted by SelectSoftware, indicate that an effective ATS can decrease the average hiring cycle by as much as 60%.

Spark Hire’s ATS transforms this fragmented recruiting process by organizing and automating the entire workflow in a single system. Here are some of the ways how:

• Reduce Your Manual Work: With Spark Hire’s ATS, there’s no need to copy and paste candidate names, contact info, or interview invite links between platforms. Candidate profiles and assessment technology all live within the ATS, where you can conduct end-to-end hiring processes on a single platform. This automation ensures that candidates are moved seamlessly through recruitment stages without additional manual input. This in turn improves the time to hire and shortens the average hiring cycle.
• Automated Job Posting: From the Spark Hire ATS, you can post jobs to a wide variety of job boards with a simple click. No more copying and pasting a job posting to every board on a job-by-job basis. Simply toggle job boards on or off and track your job applications seamlessly.
• Centralized Communication and Feedback: Candidate management challenges are a key factor in the hiring process.

Did you know 73% of current job seekers are considered passive, making it challenging for recruiters to engage and communicate with them effectively without an ATS? 

Instead of managing candidate communications and feedback across various platforms, Spark Hire’s ATS consolidates all notes, comments, and interview feedback in one place. This allows hiring teams to avoid redundant messaging and stay aligned on candidate progress. If you have a LinkedIn Recruiter account, you can also integrate with our ATS to see InMail directly in your Spark Hire candidate profiles.

• Cohesive Reporting and Analytics: The ATS provides comprehensive reporting for the entire hiring funnel, not just for the interview phase. With visibility across all stages of talent acquisition, you can learn more quickly where bottlenecks might be and take proactive steps to keep the hiring process on track. Some of the statistics you will see include the time to hire, individual hiring manager metrics, and more.
• AI Assistant: Spark Hire’s ATS also comes with a handy AI Assistant that can help you automate tedious, manual tasks like writing job descriptions, developing job-specific interview questions, and locating candidates based on various job criteria.

Spark Hire’s ATS Workflow

One of the best parts of Spark Hire’s ATS is the customizable, task-based workflow builder. The intuitive workflow helps you organize and standardize your hiring process while keeping your hiring teams accountable.

Whether you want to use an existing template or build a new workflow, you can assign candidate assessments, schedule interviews, and request candidate reviews from all of your hiring team members as part of the workflow.

Automated reminders will keep team members on task, and you can update tasks on the fly from the fully customizable ATS workflow.

Candidate Pages

Organize all of your candidate data and assessment information in one convenient location in Spark Hire’s ATS. The Candidate Page shows you all relevant contact information, assessment results, and stages in the hiring process so that you can easily take action on hiring decisions and the next steps.

If you’ve been struggling with spreadsheets and email chains to manage your hiring process, Spark Hire’s ATS solution introduces a whole new world of hiring efficiency. A more uniform hiring and centralized recruiting process ensures consistency across every job posting, candidate evaluation, and interview procedure, improving the quality of hires and enhancing the candidate experience.

2. Switching to Spark Hire’s ATS from Another Solution That Isn’t Integrated With Spark Hire

If you’re utilizing Spark Hire’s HR technology but using an ATS that doesn’t integrate with Spark Hire, you likely face challenges that complicate hiring. If this is your situation, you’re probably working with multiple disparate systems, which can create inefficiencies and make it more challenging to scale your hiring. 

Here’s why:

• Streamlined Workflows and Data Synchronization: With Spark Hire’s ATS, all candidate data flows automatically between the ATS and the video interviewing modules. Without an integrated ATS, you may have to recreate or update candidate profiles across multiple systems, resulting in duplicate work and a risk of inconsistent data. A more uniform and centralized recruiting process ensures consistency across job postings, candidate evaluations, and interview procedures, improving the quality of hires and enhancing the candidate experience.
• Improved Reporting for Full Pipeline: When your ATS is separate from Spark Hire, reporting can become fragmented. In Spark Hire’s ATS, reporting is unified, allowing you to view metrics across every hiring phase, from initial contact through talent assessment and interview stages to the final decision. This consolidated view makes it easier to identify strengths and weaknesses in your process.
• Reduced Redundancy and Improved Usability: Juggling between systems requires recruiters to develop manual processes for managing candidates, often leading to communication gaps and workflow delays. Spark Hire’s ATS solves this by merging everything into one system, eliminating the guesswork about what’s next for each candidate and reducing the time spent on administrative tasks. Check out how Spark Hire’s ATS simplifies interview scheduling.

Integrated Talent Assessment and Applicant Tracking Workflow

Spark Hire’s ATS includes an intuitive task-based workflow that can be customized for each hiring workflow. Hiring stakeholders and workflow steps can be updated on the fly for easy adjustments.

Best of all, the workflow allows you to assign and track your assessments in one convenient place. This means you won’t need to switch back and forth between platforms to conduct one-way video interviews or reference checks. 

Centralized workflows help you more accurately track candidate progress in your hiring process, and provide end-to-end hiring pipeline visibility for all relevant stakeholders.

Further, if you’re currently using Spark Hire’s comprehensive hiring tools, switching to our Applicant Tracking System from a non-integrated ATS can help eliminate redundancies and provide a single source of truth for all hiring processes.

3. Switching to Spark Hire’s ATS From a Separate but Integrated ATS

If you’re already using an integration with one of our trusted ATS partners, you’re well ahead of the curve when it comes to maximizing efficiency in your hiring process. That being said, Spark Hire’s ATS offers some unique benefits that could greatly improve your day-to-day experience and long-term benefits:

• Greater Control and Faster Feature Updates: Spark Hire has full ownership over our ATS, which enables us to update, improve, and expand our ATS features more rapidly than with integrated third-party systems. As the hiring landscape evolves with new technology and data and privacy regulations, Spark Hire’s ATS can adapt quickly, allowing you to access new functionalities without delay.
• Elimination of Repetitive Processes: Even with a third-party ATS integration, certain tasks may still require copy-pasting or manual syncing between platforms. Spark Hire’s ATS does away with these issues by keeping candidate information fully in sync, so you won’t have to duplicate efforts on tasks such as job postings, candidate information updates, and interview scheduling.
• Consolidated Contracting and Support: Switching to Spark Hire’s ATS allows you to consolidate vendor contracts and support systems. Rather than managing multiple points of contact for renewals, troubleshooting, and updates, you’ll have a single provider for both the ATS and video interviewing tools. This unification reduces administrative load and ensures faster issue resolution.
• Integrated SMS Capabilities: Unlike some ATS integrations that lack SMS capabilities, Spark Hire’s ATS includes SMS notifications as part of the candidate experience. This added functionality allows recruiters to communicate with candidates more dynamically, increasing engagement and response rates.
• End-to-end Reporting and Analytics: Because Spark Hire’s ATS is fully synchronized with our Predictive Talent Assessment, you have access to more robust reporting across the entire hiring process. Identify key metrics across each hiring stage and make data-driven decisions to improve your hiring process.

Switching to Spark Hire’s ATS

We understand that switching your ATS technology can seem like a daunting task, but the long-term benefits often outweigh the short-term lift.

To help you navigate this type of change, you’ll want to think about your existing pain points, business objectives, and available time and budget for the transition.

Choosing Spark Hire’s ATS over a third-party ATS integration can streamline processes even further and reduce the need for manual interventions. This helps teams focus on the quality of hires rather than the mechanics of hiring.

Explore the Impact of Spark Hire’s ATS for Your Organization

No matter what your current hiring process looks like, Spark Hire’s ATS offers a compelling option for you to simplify and scale your hiring workflow. By consolidating hiring functions into one unified platform, Spark Hire’s ATS provides improved efficiency, better data visibility, and more streamlined and collaborative communication throughout the hiring process.

Our dedicated team is ready to help you discover the benefits of Spark Hire’s ATS for your organization, so book a demo today and learn precisely what Spark Hire’s ATS can do for you!